Administrative Assistant – Bilingual (English/Spanish)

Location

Salary

Essential Duties and Responsibilities

• Draft correspondences and other formal documents
• Plan and schedule appointments and meetings for executives
• Greet and assist onsite guests and applicants
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Assist in the planning, co-ordinate and execution of company events
• Assist in ordering employee breakfast or lunch for company events
• Assist candidates with employment applications
• Record, transcribe and distribute meeting minutes
• Schedule interviews
• Assist in creating newsletter, flyers, updating bulletin boards
• Maintain track of supplies and order as needed
• Assist President, CEO, VP of Business Development, and Director of People and Culture with document scanning and clerical
• Assist accounting in entering bills into system
• Assist accounting in pulling bills as needed
• Shredding of documents
• Manage and maintain executives' schedules, appointments, travel arrangements
• Design and maintain databases
• Conduct research, collect and analyze data to prepare reports and documents
• Perform all other office tasks

Knowledge and Skills

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team player
• Attention to detail and accuracy
• Adaptability

Ideal Candidate Qualifications

• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Must be very organized / timely person
• Excellent telephone communication etiquette
• Excellent customer service skills
• Commitment to lifelong learning
• Excellent attention to detail
• Innovative, resourceful, and solutions-oriented thought leader
• Ability to act with a sense of urgency
• Proficient computer skills
• In-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures

Education and Experience

• Bachelor’s degree in business administration
• Minimum of 3 years of previous experience in office administration or other related fields

Work Environment/Physical Demands

• Office Environment at a single manufacturing facility.
• Required to sit; use hands and fingers, handle, or feel; required to stand; walk and reach with hands and arms.