Full Time

Administrative Assistant – Bilingual (English/Spanish)

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Draft correspondences and other formal documents. Greet and assist onsite guests and applicants.


Miami, FL


$18 to $20 per hour

Essential Duties and Responsibilities

  • Draft correspondences and other formal documents
  • Plan and schedule appointments and meetings for executives
  • Greet and assist onsite guests and applicants
  • Answer inbound telephone calls
  • Develop and implement organized filing systems
  • Assist in the planning, co-ordinate and execution of company events
  • Assist in ordering employee breakfast or lunch for company events
  • Assist candidates with employment applications
  • Record, transcribe and distribute meeting minutes
  • Schedule interviews
  • Assist in creating newsletter, flyers, updating bulletin boards
  • Maintain track of supplies and order as needed
  • Assist President, CEO, VP of Business Development, and Director of People and Culture with document scanning and clerical
  • Assist accounting in entering bills into system
  • Assist accounting in pulling bills as needed
  • Shredding of documents
  • Manage and maintain executives' schedules, appointments, travel arrangements
  • Design and maintain databases
  • Conduct research, collect and analyze data to prepare reports and documents
  • Perform all other office tasks

Knowledge and Skills

  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team player
  • Attention to detail and accuracy
  • Adaptability

Ideal Candidate Qualifications

  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Must be very organized / timely person
  • Excellent telephone communication etiquette
  • Excellent customer service skills
  • Commitment to lifelong learning
  • Excellent attention to detail
  • Innovative, resourceful, and solutions-oriented thought leader
  • Ability to act with a sense of urgency
  • Proficient computer skills
  • In-depth knowledge of relevant software such as MS Office Suite
  • Knowledge of standard office administrative practices and procedures

Education and Experience

  • Bachelor’s degree in business administration
  • Minimum of 3 years of previous experience in office administration or other related fields

Work Environment/Physical Demands

  • Office Environment at a single manufacturing facility.
  • Required to sit; use hands and fingers, handle, or feel; required to stand; walk and reach with hands and arms.

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